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Sales Administrative Specialist - Oil & Gas in Houston, TX at CIRCOR Career Site

Date Posted: 12/5/2018

Job Snapshot

Job Description

ORGANIZATIONAL STRUCTURE

BUSINESS: Energy

LOCATION: Channelview, TX

DIRECT REPORTING: Sr. Director, Sales

FUNCTIONAL REPORTING:  

 

POSITION DETAILS

Position Summary

The primary purpose of the Sales Administrative Specialist position is to drive sales forecast and bookings related activities to promote, market, and sell Refinery Valve products and aftermarket services. The ideal candidate will organize and manage sales forecast, meetings, functions, and communications internally with our outside representatives as well as with our customers. In addition to executing to objectives, strategies, and action plans to improve the sales department’s efficiencies and responsibilities.

Principal Activities

  • Organizes and attends weekly sales meetings
  • Interfaces with sales personnel to ensure timely forecast updates are submitted and checks for format accuracy
  • Updates weekly sales forecasts and ensures on-time distribution
  • Updates monthly SIOP forecast and attends SIOP meetings as assigned
  • Documents all sales meeting action items and follows up internally to completion and/or progressed forward
  • Manages internal sales and external global representative training with respective departments
  • Works with sales personnel to ensure assigned capital project Miller-Heiman Blue Sheets are completed and updated. Attends opportunity strategy meetings, as assigned
  • Ensures sales team and outside representatives have adequate supply of sales literature and promotional giveaways, and coordinates delivery
  • Organizes client and sales team outings, i.e. sporting events, dining, and other company sponsored events
  • Monitors IIR reports; references listed opportunities and data compared to forecasts, and distributes analysis to Account Managers accordingly
  • Coordinates and submits territory and company-wide bookings reports
  • Interfaces with marketing, engineering, and other departments to drive completion of budgeted product sales tool(s) additions
  • General administrative support for Sr. Sales Director
  • Monitoring sales team travel schedules
  • Inputs industry contacts, client account information, sales meeting reports, and other data into Microsoft Customer Relationship Management (CRM) software in preparation for system deployment
  • Checks for accuracy and completion of CRM related tasks assigned to Account Managers
  • Maintains customer & outside representative contracts list and records; notifies Sales Management and Contracts Manager when contracts are within range to expire
  • Confirms accuracy and timeliness of capital and aftermarket quote dashboard & internal approvals with proposals department and sales personnel
  • Inputs sales related CRM data as agreed with CRM Manager and Sales Management
  • Assists with visa processing for Sales Director, managers, and sales department as assigned
  • Attends domestic industry conferences, seminars, and customer functions as assigned; international event participation is optional

Job Requirements

CANDIDATE REQUIREMENTS

Knowledge Skills & Abilities

  • Must combine a strong personality with a positive, team-oriented attitude towards supporting fellow employees, as needed
  • Ability to identify and interpret project sales data and opportunity updates
  • Ability to prepare detailed reports using data from various sources
  • Confidence in the delivery of communications to an experienced sales and departmental staff
  • Provide customer service and carry out customer tasks
  • Experience in executing sales yearly objectives
  • Has interdepartmental process and flow knowledge
  • Demonstrates and drives for continual improvement of the CIRCOR quality and safety programs
  • Prioritizes and maximizes their time effectively
  • Strong ability to multitask and work independently
  • Serves as an administrative resource to sales department
  • Strives to improve education, skills, and knowledge to improve/maintain DeltaValve and Tapco’s position as industry leaders
  • Demonstrates and drives continual improvement of Refinery Valves sales department
  • Represents Refinery Valves as a “Quality Professional” in dealings with internal and external customers
  • Takes initiative to overcome obstacles and “gets the job done”

Education & Experience

  • Typically requires a minimum level of knowledge that is acquired through a four-year college degree in an applicable field and no previous related experience OR equivalent combination of education and experience.

 CIRCOR is an EEO Employer of Females, Minorities, Veterans, Individuals with Disabilities

 

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