Executive Assistant & Office Manager in Shanghai at CIRCOR

Date Posted: 1/11/2022

Job Snapshot

Job Description

EA & Office Manager, CIRCOR APAC RHQ

BUSINESS: Industrial

LOCATION: Shanghai

REPORTS TO: General Manager, CIRCOR Industrial APAC

 

CIRCOR International (NYSE: CIR) is one of the world’s leading providers of mission critical flow control products and services for the Industrial and Aerospace & Defense markets. The Company has a product portfolio of market-leading brands serving its customers’ most demanding applications. CIRCOR markets its solutions directly and through various sales partners to more than 14,000 customers in approximately 100 countries. The Company has a global presence with approximately 3,200 employees and is headquartered in Burlington, Massachusetts. For more information, visit the Company’s investor relations website at https://investors.circor.com/

 

About CIRCOR Industrial

CIRCOR Industrial delivers a wide range of highly engineered valve, pump and system solutions that are designed, manufactured, marketed and supported by best-in-class, historically significant product brands. We are the market leader and #1 global provider of positive displacement pumps and specialty centrifugal pumps from trusted brands, Allweiler, Houttuin, IMO, Tushaco, Warren and Zenith. We are a global leader in highly engineered valve and flow control products from trusted brands including R.G. Laurence, Leslie Controls, Pipeline Engineering, Rockwood Swendeman, RTK, and Schroedahl.

POSITION DETAILS

 

Position Summary

To deliver efficient and professional administrative services to the leadership team to support a dynamic international business and to provide a cooperative working environment across offices.

 

Primary Responsibilities:

 

Executive Assistant(85%)

  • Proactively manage GM’s calendar with the utmost attention to accuracy and timelines regarding travels, appointments, and meeting schedules
  • Arrange and coordinate meetings, travel plans end to end including the proactive anticipation of all logistics and itineraries.
  • Produce articles or campaigns to facilitate the two-ways communication between senior leaders and frontline employees
  • Well manage visa and invitation letter preparation, hotels and tickets booking according to schedules.
  • Consolidate reports and support presentation when needed.
  • Coordinate with different departments and offices across the world to make sure all agenda go smoothly.
  • Arrange meeting room, prepare meeting facilities, pre-confirm attendees, and take meeting minutes etc. when needed.
  • Support other admin and business activities as assigned by the senior leaders
  • Other ad hoc tasks assigned.

 

Office Manager, CIRCOR APAC RHQ (15%)

  • Take lead of overall office admin management in terms of planning, daily support, payment, cost management and tracking, broad vendors management and effectiveness in cost and service quality
  • Hold overall responsibilities in office facility maintenance, lay-out, stationary supply, mails, external interactions and qualifications with security, property office, safety bureau, fire-fighting office, etc.
  • Act as a key contact and coordinator for visitors, travels, transportation (such as company cars and drivers), reception and certain meetings from or across sites, countries, regions.
  • Other Ad hoc assignments from regional HR Director and Business Head of CIRCOR RHQ.

Job Requirements

Knowledge, Skills and Abilities

  • Previous executive assistant experience preferably within an international regional services or similar organization
  • Highly proficient in Microsoft Office
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Interested in and good at internal communication
  • Ability to operate in ambiguous environments with limited supervision
  • Self-motivated and detail oriented

 

Position Requirements:

  • Bachelor's degree in business related majors, administration or English is required
  • Minimum 3 years of executive assistant experience or office administration experience
  • Fluent (written and spoken) in English

CIRCOR is an EEO Employer of Females / Minorities / Veterans / Individuals with Disabilities